AI assistants · Live demos
Five AI assistants. One place for your calls, bookings, forms and answers.
Each one is shown working in a real clinic scenario, start to finish, with no edits in the middle. The same assistants work for salons, schools, agencies and online shops.
Built by the Nuance Infotech engineering team · Runs by chat, browser voice or phone
The five assistants
Watch each one do a real job, start to finish.
A patient books a cleaning in under a minute. Nobody at the front desk touched it.
01 Virtual Receptionist
Your front desk, always on.
Customers book, reschedule or cancel by chat, browser voice or a real phone number. When a slot is taken, the assistant offers the two nearest alternatives. If someone is in pain, it gives the emergency number first, then the earliest appointment.
- Customer doesAsks for a time by chat, voice or phone
- Assistant doesChecks the calendar, confirms details, books the slot
- You getA confirmed booking in the calendar, synced to Google Calendar or Outlook
A visitor goes from “just looking” to a booked consultation and a Hot lead in Records.
02 Lead Capture & Booking
Turn website visitors into booked customers.
The assistant asks what the visitor needs, how soon and their budget, then collects contact details and books a slot. Every lead is scored Hot, Warm or Cold so your team knows who to call first. It also takes orders and handles changes by reference number.
- Customer doesSays what they need and picks a time
- Assistant doesCollects details, scores the lead, books the slot
- You getA scored lead and a booking in Records, exportable to Excel
A patient intake form, start to finish, including a mistake caught on the spot.
03 Guided Intake Forms
Forms people actually finish.
One question at a time, checked as they go. A wrong email or phone number is caught immediately, and questions appear only when they are relevant. Each form has its own link, so there is no login, and every submission gets a reference number. The same engine runs patient intake, job applications and school admissions.
- Customer doesAnswers one question at a time from a shared link
- Assistant doesValidates each answer and shows only relevant questions
- You getA complete, clean submission in password-protected Records
A reminder call, a reschedule, and the booking status updating on its own.
04 Reminder & Follow-up Calls
Fewer no-shows, no manual calls.
The assistant contacts every appointment due in the next 48 hours by phone call or email. Customers confirm, reschedule or cancel in the same call, and every outcome is logged against the booking so nobody is contacted twice. It also follows up with leads who asked for a callback or never booked.
- Customer doesAnswers the call or email
- Assistant doesConfirms, reschedules or cancels, then logs the result
- You getAn up-to-date booking list and fewer empty chairs
Three questions to a clinic handbook, each answered with its source, and one honest “that’s not in the documents”.
05 Document Q&A
Answers from your own documents.
Upload PDF, Word, Excel, PowerPoint or CSV files once, then ask in plain language. Every answer shows its source, page included. If the answer is not in your files, the assistant says so instead of guessing. Each client gets a separate workspace, so answers come only from that client’s documents.
- Customer doesAsks a question in plain language
- Assistant doesSearches only your files and answers with the source
- You getConsistent answers for staff and customers, without interrupting senior colleagues
Where to start
Which assistant fits your business?
Most businesses start with one or two. The list below is where we’d suggest beginning.
- Virtual Receptionist
- Reminders
- Patient Intake
- Document Q&A
- Virtual Receptionist
- Reminders
- Job Application form
- Document Q&A
- School Admission form
- Reminders
- Document Q&A
- Lead Capture & Booking
- Document Q&A
- Lead Capture & Booking
- Reminders
Not on the list? The assistants are built on one engine, so they adapt to most service businesses.
How we set it up for you
From demo to live in three steps.
The same team that built the assistants sets yours up and stays on to support it.
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1
Show us your business.
A 15-minute call about your services, hours and the questions customers ask most.
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2
We load your data.
Your services, calendar, forms and documents go into the assistant, and we test it with you.
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3
Go live.
The assistant runs on your website, a phone number or a shared link, and the same team stays on to support it.
Your data stays yours
Your documents and records stay in your own private, password-protected database over HTTPS. For sensitive information, the whole system can run on your own computer so data never leaves your office.
Book a demo
See it working with your own business.
Tell us what you do and we’ll set up a demo using your own services, calendar and documents.
Prefer email? Email us at info@nuanceinfotech.com
Tell us about your business
AI assistantsWhich assistant interests you, and what should it handle?